Products/Solutions

FAQ knowledge System

For all industry types

FastAnswer is an FAQ knowledge system provided by TechMatrix. FastAnswer can be used by all industry types and categories of business, regardless of size.
This optimizes responses to “Frequently Asked Questions,” simplifying the process of preparing, searching and managing large volumes of FAQs and knowledge items. This improves contact center productivity and the ability for customers to resolve issues on their own, streamlining customer service operations.

Features of FastAnswer

  • Compiling “feedback” retrieved by the contact center into single FAQ knowledge items

  • FastAnswer compiles feedback retrieved by the contact center as FAQ knowledge items to be used as FAQ knowledge that will serve to benefit others.

  • Based on a concept of “easy to find,” “easy to prepare,” “easy to expand upon”

  • FastAnswer has been developed to resolve issues with the most suitable FAQ knowledge items being difficult to find amidst large volumes of information, the difficulty in preparing FAQ knowledge items that are of use to others, and the issue of FAQ knowledge items not being updated or expanded upon to include up-to-date information.

  • Integrated management and use of information required for responses

  • All information needed to resolve issues, such as FAQs, manuals and other documents and materials, and information found on websites and Intranet sites, are managed as knowledge items to be used for customer service.

  • Efficient management of information from multiple sites

  • Internal FAQ knowledge items referenced internally by contact centers and “Frequently Asked Questions” on company websites can be used independently of one another. This allows multiple sites to be managed in an integrated manner on a single system.

  • An intuitive user interface

  • FastAnswer dramatically improves the efficiency and productivity of screen operators. It also comes packed with a rich array of easy to use support features for administrators to ensure that FAQ knowledge items are kept up to date.

  • Linking with a CRM system

  • Master information, product and FAQ information, privilege settings and other information pertaining to FastAnswer and FastHelp can be integrated and managed on a common database, making it possible to use past inquiry information as part of knowledge items.

Advantages

FastAnswer enhances the quality of inquiry responses and work efficiency of a contact center,
and increases the customer’s ability to resolve issues on their own.

  • Contact center operators

  • Maximizing performance

  • Operators can easily retrieve up -to- date information (FAQs, documents, etc.) needed to respond to customers, and can send back a reply in a timely manner. FastAnswer enhances and ensures a set level of quality for responses, regardless of operator skill levels.

  • Knowledge administrators

  • Relief from the need to perform
    complicated knowledge management

  • The integrated management of FAQ knowledge items simplifies every process, from adding and changing knowledge items, to sharing updated information. Further, the visualization of FAQ knowledge use can be incorporated back into the PDCA cycle for effective site management.

  • Customer

  • Customer satisfaction improvements

  • Customers can search “Frequently Asked Questions” based on actual inquiries to resolve the issue on the spot. This eliminates the time needed to submit and receive a reply to an inquiry, improving customer satisfaction.

  • Management personnel

  • Customer loyalty improvements

  • The ability to grasp the customer’s reaction to company products and services in real time aids the making of prompt management decisions. Customer service quality improvements also help bolster customer loyalty.

  • Marketing department

  • Simplified, effective home page management

  • Updating the “Frequently Asked Questions” shown on your company’s home page to match the content and frequency of inquiries received by the contact center is simple. It has never been easier to publish a FAQ that goes to the heart of what customers are looking for.

Main features

  • Find instantly!
    Advanced search function
  • FastAnswer features a rich array of search functions so that users can find the information they need to solve their problem regardless of their searching ability.
  • On a single screen!
    Document Management/
    Crawling/WebAPI Function
  • You can also manage manuals and other materials and documents located on internal file servers as knowledge items. With FastAnswer, searches can straddle often scattered FAQs and documents to boost searching efficiency.
  • Simple knowledge creation for all! Administrator support function
  • Features a robust user interface that alleviates administrator workload, providing the ability to create expressive knowledge items without any knowledge of HTML.
  • Keep knowledge items up to date! Report (analysis) function
  • The multi-faceted analysis and visualization of FAQ knowledge use aids the PDCA cycle for FAQ knowledge items.
  • Anywhere, anytime!
    Multi-device/multi-site
    support
  • The display is optimized for PCs, smartphones and other devices (increased responsiveness). Additionally, multiple knowledge sites are managed together in an integrated manner.
  • FAQ support service
  • We are also open to inquiries concerning FAQ maintenance.

List of Features

  • FAQ management
  • Document management
  • Document crawling
  • WebAPI functionality
  • Advanced search function
  • Branching/selection-type FAQ
  • Suggest function
  • Report function
  • Action history analysis
  • Recommendation assistant function
  • Templates
  • SEO measures
  • Change web designs
  • Web form management
  • Web portal (*)
  • CRM system link
  • AI link (*)
  • These functions are due to release in the future. For further details, please make an inquiry.

Related Products/Solutions

  • For all industry types
  • Contact center
    CRM system

  • This is a package software that provides a rich array of practical features as standard based on an extensive implementation history.
    This is a CRM system used by contact centers in all industry types and sizes.

    • See details

Case Studies

Consulting

Please direct all inquiries on pricing and implementation,
and requests to send documentation to the following.

Find instantly!
Advanced search function

Suggest function

Suggest function displaying suggested keywords or contents provided.

Auto correct search keyword function.

Use this to automatically correct misspelled keywords.

Add tags, search in tabs

Set frequently used keywords and categories to streamline searching.

Refine searches using facets

Easily refine searches using facets while having an at-a-glance view of knowledge item totals for each knowledge class, category, product and tag.

Search using recommended search words

Set recommended search words to help guide users to knowledge items that you want them to see.

Search attachments

Search attachment files on knowledge items in addition to text.

On a single screen!
Document Management/
Crawling/WebAPI Function

Document management

Manage PDF/Word/Excel/PowerPoint and documents in other formats and materials (manuals, instructions, product specifications, workbooks, etc.) as files and as knowledge items complete with attribute information, such as their document type, etc.

Document crawling

Register documents gathered automatically by crawling internal file servers and document management servers. This greatly streamlines data searches, making it possible to search all data within FastAnswer without the need to open up and perform searches on multiple browser screens.

Bidirectional links to external systems with the WebAPI

The WebAPI allows users to cross-search FastAnswer FAQ knowledge information with external system data sources (Redmine, Trac and other internal technical information sites, etc.). You can also embed FastAnswer search functions into external systems.

Simple knowledge creation for all! Administrator support function

Editor function

Knowledge items can be easily created without any knowledge of HTML, reducing the burden on knowledge item administrators.

External public site function

The external public site function makes it possible to build sites with the full scope of SEO measures and accessibility features based on pages on company websites, such as “Frequently Asked Questions.”

Update knowledge item assistance

This provides notifications on “knowledge items needing improvement,” “knowledge items required” and “unnecessary knowledge items.” Creating and updating required knowledge items has never been easier.

Keep knowledge items up to date! Report (analysis) function

Visual representation of usage status

Use the cross-totaling function to provide a multi-faceted analysis of FAQ knowledge use, such as the number of times a knowledge item has been accessed, and search logs, etc.

See user comments

FAQ knowledge users can post comments on knowledge items. Use this to help improve the quality of knowledge items.

Anywhere, anytime!
Multi-device/multi-site
support

Multi-device support

Automatically determines (responsive support) whether the user is using a PC, smartphone or tablet and optimizes the display to match the device in use.

Integrated management of multiple sites

Use the multi-site function to manage multiple content platforms (sites) in an integrated manner when you wish to separate knowledge sites by department, or by product or service.

FAQ support service

Support service for creating new FAQ content and improving quality

We aid new FAQ content creation, and provide detailed analysis and ideas for improving the quality of responses to customer inquiries, assisting customers in resolving issues on their own, and promoting the sharing of in-house knowledge.

FAQ site operation support service

We provide support for FAQ site operation, including manual updating and preparation, proposing staffing requirements, providing ideas for improving work processes, and analyzing operating rates, as well as proposing potential improvements.